Ray & Co Surveyors
Last reviewed: 18/12/2025
Next review due: 18/06/2026

 

1. Policy Statement

Ray & Co Surveyors is committed to ensuring, so far as is reasonably practicable, the health, safety, and welfare of all persons affected by our activities.

This includes:
● Employees and subcontractors
● Clients and occupants
● Members of the public
● Any other persons who may be affected by our work

We recognise our duties under the Health and Safety at Work etc. Act 1974 and associated regulations, and we aim to operate in line with the principles of ISO 45001:2018 – Occupational Health & Safety Management Systems.

Health and safety is integral to our professional services and decision-making.

 

2. Our Commitment

We are committed to:
● Providing safe systems of work
● Identifying hazards and reducing risk
● Preventing injury, ill health, and unsafe conditions
● Consulting with workers and contractors on health and safety matters
● Continually improving our health and safety performance

Health and safety considerations will never be overridden by commercial pressures.

 

3. Scope of Activities

This policy applies to all activities undertaken by Ray & Co Surveyors, including but not limited to:
● Building surveys and inspections
● Damp, mould, moisture, and ventilation assessments
● Retrofit-related inspections and site visits
● Non-intrusive diagnostics (thermal imaging, airflow testing, moisture measurement)
● Training and educational activities
● Office-based and remote working

 

4. Roles & Responsibilities

4.1 Director / Principal Surveyor
The Director of Ray & Co Surveyors has overall responsibility for health and safety and will:
● Ensure adequate arrangements are in place for managing health and safety
● Allocate sufficient resources to manage risk
● Ensure compliance with legal requirements
● Review health and safety performance regularly

 

4.2 Surveyors & Staff

All persons working for or on behalf of Ray & Co Surveyors must:
● Take reasonable care of their own health and safety
● Cooperate with health and safety arrangements
● Follow safe systems of work and risk assessments
● Report hazards, incidents, or near misses

4.3 Contractors & Third Parties

Contractors engaged by Ray & Co Surveyors must:
● Work in accordance with relevant health and safety legislation
● Provide suitable risk assessments and method statements where required
● Not create additional risk to others

 

5. Hazard Identification & Risk Assessment

We operate a risk-based approach, consistent with ISO 45001.
Hazards commonly considered include:
● Working at height (e.g. loft access)
● Manual handling
● Slips, trips, and falls
● Electrical hazards
● Confined or poorly ventilated spaces
● Exposure to mould, dust, or contaminants
● Lone working

Risk assessments and safe systems of work are used to:
● Identify hazards
● Assess risk
● Implement proportionate control measures

 

6. Safe Systems of Work

Where relevant, we implement documented safe systems of work, including:
● Pre-visit risk consideration
● Site-specific dynamic risk assessment
● Use of appropriate access equipment
● PPE selection and use
● Abort or restriction of inspections where unsafe conditions exist

Surveys will not proceed where conditions are deemed unsafe.

 

7. Training, Competence & Awareness

We ensure that all persons undertaking work on our behalf are:
● Competent for the tasks they perform
● Appropriately trained and qualified
● Provided with information on relevant risks

Professional development, competency, and refresher training form part of our ongoing commitment to safety and quality.

 

8. Consultation & Communication

We encourage open communication regarding health and safety.
Workers and contractors are encouraged to:
● Raise concerns
● Report hazards
● Suggest improvements

No individual will be penalised for raising genuine health and safety concerns.

 

9. Incident Reporting & Investigation

All accidents, incidents, and near misses must be reported promptly.
We will:
● Investigate incidents proportionately
● Identify root causes
● Implement corrective actions where required

Reportable incidents will be notified to the relevant enforcing authority where legally required.

 

10. Emergency Arrangements

Emergency procedures will be proportionate to the activity and may include:
● Lone working procedures
● Emergency contact arrangements
● First aid provisions
● Fire safety awareness

Emergency arrangements are reviewed periodically.

 

11. Monitoring, Review & Continuous Improvement

We are committed to continual improvement of our health and safety management.
This includes:

● Periodic policy review
● Review of incidents and near misses
● Review of risk assessments
● Incorporation of lessons learned

This policy will be reviewed at least annually or following significant change.

 

12. Legal Compliance

We aim to comply with all applicable health and safety legislation, including but not limited to:
● Health and Safety at Work etc. Act 1974
● Management of Health and Safety at Work Regulations
● Work at Height Regulations
● Control of Substances Hazardous to Health (COSHH)
● Personal Protective Equipment at Work Regulations

 

13. Policy Availability

This Health & Safety Policy is:
● Available on our website
● Available to clients and contractors upon request
● Communicated to relevant persons as required

 

Signed: Bradley Ray

Director
Ray & Co Surveyors
Date: 18/12/2025